Function of the Facilitated Discussion

Purpose

The Facilitated Discussion offers an alternative and faster way of resolving cases where the accused student is not on GHS probation and the referring faculty and the student are interested in resolving the case with the assistance of a GHS facilitator. Facilitated Discussions are intended to empower participants and encourage dialogue about academic integrity in the hope that a consensus may be found without convening an Investigative Board or Judicial
Panel. (See Article III of the Constitution.)

Composition

Referrer(s), accused student(s), and GHS Facilitator.

Eligibility

A suspected Honor Code violation is eligible for a Facilitated Discussion if ALL of the following criteria are met:

The referrer of the case is a Faculty member;

The suspected violation involves an allegation of either 1) cheating or 2) plagiarism as outlined in Article I, Section 3 of the GHS Constitution;

The accused student(s) is(are) not on Graduate Honor System Probation at the time the report of the suspected violation is received by the Graduate Honor System;

And the violation is one for which a reasonable person who is familiar with the form and functions of the Graduate Honor System would not assign a penalty of more than the sanctions outlined in Article VII, Section 1, Item 1, Part a-d of this Constitution.

Procedures

The Chief Justice, after determining a case eligible for a Facilitated Discussion, will notify the referrer and the accused of this determination.

The referrer and accused will then have no more than ten (10) University business days to notify the Chief Justice of their desire to participate in a Facilitated Discussion; otherwise the case will be sent for investigation and panel review. Exceptions to the ten-day period will only be made under extenuating circumstances, as determined by the Chief Justice or Graduate Honor System Advisor.

If either the referrer or the accused student(s) does not agree to participate in the Facilitated Discussion, the case will be sent for investigation and panel review.

During the Facilitated Discussion, the referrer of the alleged violation and the accused student will attempt to reach a resolution to the case, with the assistance of the Graduate Honor System Facilitator. The question which the accused and the referrer must answer is “Is the student guilty of the alleged violation?” A determination of guilt shall require both the referrer and the accused student to agree that the student is guilty of the alleged violation. A determination of not guilty shall require both the referrer and the accused student to agree that the student is not guilty of the alleged violation. In the absence of such an agreement, the case shall be sent for an investigation and panel review.

If the referrer and student agree that the student is guilty of the alleged violation, the referrer and student may then decide upon an appropriate penalty. Sanctions for the Facilitated Discussion will be limited to those sanctions outlined in Article VII, Section 1, Item 1, Parts a-d of this Constitution. The referrer and accused must both come to an agreement on the appropriate penalty. In the absence of such an agreement, the case shall be sent for an investigation and panel review.

The GHS Facilitator shall keep a record of the outcome of the Facilitated Discussion. This record, the original report of the alleged violation, and any relevant evidence shall be held in the Chief Justice’s confidential file. The Chief Justice shall inform the Dean of the Graduate School (or designee), in writing, of the outcome of all Facilitated Discussions.

For cases in which the referrer or the accused withdraws from the Facilitated Discussion, no record shall be kept that either the referrer or accused participated in a Facilitated Discussion and the fact that they did participate in such a proceeding shall not be deemed relevant in any future Honor System proceedings.

Withdrawal from the Decision of the Facilitated Discussion

The accused or referrer may withdraw from a decision reached during a Facilitated Discussion for any reason.

If the accused or referrer wishes to withdraw from the Facilitated Discussion decision, the Chief Justice must be notified of the desire to withdraw from the decision within two (2) calendar days of the conclusion of the Facilitated Discussion.

If the accused or referrer withdraws from the Facilitated Discussion decision, the case shall be immediately sent for an investigation and panel review.

In these instances no record shall be kept that the Facilitated Discussion occurred and the fact that they did participate in such a proceeding shall not be deemed relevant in any future Honor System proceedings.