Forms

Submit completed forms through the Graduate School form submission portal, unless otherwise noted.

For best user experience, we recommend that you download fillable pdf forms and open them using Adobe Acrobat DC software and sign them electronically.

If you have feedback or recommendations for corrections on any of our forms, please submit it using this report form.

Admissions

Form Name	Description
Accelerated UG/GR Degree and Course Designation Request	Apply online to a graduate degree program and then submit this form to the Graduate School to receive graduate degree admission decision and UG/GR status designation.
Application for Admission	Apply through the Graduate School Application Management program. New VT account creation or login with VT account credentials is required.
Application to Graduate Certificate Program	Apply for a graduate certificate while working toward a graduate degree. If you are not working toward a graduate degree, apply online through the Application Management Portal for graduate certificate status.
Application for Readmission	Apply through the Graduate School Application Management program. New VT account creation or login with VT account credentials is required.
Application for Senior Citizen Graduate Admission	Senior citizens (ages 60 and older) use this form to apply for graduate level non-degree-seeking status.
Application for Simultaneous Graduate Degree	Apply for a second, simultaneous degree, if already enrolled in a graduate degree program. You must obtain approval from both academic departments to add the second graduate-level degree.
Application for Visiting Graduate Student Admission	Graduate students at other institutions may apply with this form to enroll in a graduate level course at Virginia Tech.

Enrollment/Registration

Form Name	Description
Academic Relief Request	Request academic relief due to a psychiatric or psychological problem or significant medical problem that has substantially interfered with your ability to meet your academic responsibilities. Relief may include incompletes, course drops, or withdrawal.
Conflict of Interest Agreement	Use this form if you are a VT employee pursuing a graduate degree.
Co-op Application	Visit the co-op program website for detailed information about requirements, application procedure, and link to the online application.
Course Withdrawal Request (Graduate Late Withdrawal)	Drop a graduate course after the drop deadline. Submit this form to your home department, and then return to the Graduate School for approval by the final Friday before the last day of classes.
In -Absentia Status Request	If you are in good standing and, for academic reasons, need to spend an entire fall or spring semester away from campus, request In Absentia Status for work that is directly related to your academic course of study.
Leave of Absence Request	Pause your graduate enrollment and suspend activities associated with coursework or thesis/dissertation research.
Over-enrollment Request	Request permission to enroll in more than 18 credits for a semester. You must be logged into your VT Google account to access the Google form for this request.
Resignation/Withdrawal (to drop all courses)	To withdraw/resign from a current or future semester, students must complete the Registrar's Withdrawal/Resignation Form. When completing the online request form ensure you answer all questions completely and accurately to avoid processing delays. Your request will be routed to the appropriate office(s) for any needed signatures. Once approved, it will be electronically sent to the University Registrar for processing.
Start of Semester Defense Exception Request	Request reduced enrollment to defend your thesis or dissertation at the beginning of the semester, if you have fulfilled all requirements, including Advisory Committee review of your thesis or dissertation. Submit this request at least three weeks prior to the exam day, but no later than the Friday of the third week of classes.
Under-enrollment Request	Request an exception to the 12-18 credit enrollment requirement for graduate assistants. Program-level exception requests must be submitted by program chair; individual graduate students may submit a request for case-specific consideration.

Status Changes/Student Record Updates

Form Name	Description
Change of Campus Request	Change your VT campus location.
Change of Degree Level Request	Change your degree level from master's to doctoral, doctoral to master's, or master's to master's, within the same major.
Change of Graduate Program Request	Change to a new graduate program at the same degree level. The request requires review and acceptance by the new department, which may request a copy of the original admission application from the Graduate School.
In Absentia Request	If you are in good standing and, for academic reasons, need to spend an entire fall or spring semester away from campus, request In Absentia Status for work that is directly related to your academic course of study.
Leave of Absence Request	Pause your graduate enrollment and suspend activities associated with coursework or thesis/dissertation research.
Name Change/Personal Information Update	Update your legal name, social security number, date of birth, legal sex, confidentiality indicator, or citizenship in official university records. Documentation is required.

Tuition Status Requests

Form Name	Description
Graduate Candidacy Status Tuition Reduction Request	Request a tuition discount if you have passed your preliminary exam and completed all required course-work for your plan of study. Other restrictions apply. You must be logged into your VT Google account to access the request form.
In-state Tuition Request for Virginia Residents	Request In-state tuition rates based on being domiciled in Virginia. Supporting documentation demonstrating Virginia as your state of domicile is required. International students in F/J status are not eligible.
K-12 Teacher Reduced Tuition Request	Full-time Virginia school personnel in grades K-12 institutions may request the Virginia School Personnel reduced tuition rate. submit for each academic year of enrollment to recieve the reduced tuition rate.
Senior Citizen Tuition Waiver Request	Graduate students ages 60 and older may request the waiver of tuition and fees. Submit for each semester of enrollment to receive the waiver.

Academic Progress

Form Name	Description
Accelerated UG/GR Degree and Course Designation Request	Apply online to a graduate degree program and then submit this form to the Graduate School to receive graduate degree admission decision and UG/GR status designation.
Change of Committee/Advisor Request	Change the membership of your graduate committee if you have a plan of study that has met final Graduate School approval.
Course Justification Request	Provide justification for including course-work older than 5 years at the time of plan of study submission to the Graduate School or readmission to the graduate program.
Final Exam Request for Non-thesis and Ed.S. Candidates	Schedule your final exam (evaluation) through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam (evaluation) date.
Final Exam Request for Thesis and Dissertation	Schedule your final exam through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam date.
Plan of Study Change Request	Change the courses listed on a plan of study that has met final Graduate School approval.
Preliminary Exam Request for Doctoral Students	Schedule your preliminary exam through the Graduate School Approval System. VT login is required. Must submit request in no less than two weeks before the proposed exam date.
Thesis Option Change Request	Change between the thesis and non-thesis options for a master's degree if you have a plan of study that has met final Graduate School approval.

Graduation

Form Name	Description
Commencement Attendance	Access the request form through Hokie Spa, Degree Menu, Graduate Student Degree Menu, Commencement Intentions Form.
Degree or Certificate Conferral Request	Submit your Degree or Certificate Conferral Request online in HokieSPA. If you receive an error, you can initiate the process by completing this pdf form (one form per degree or certificate requested).
Diploma Replacement Request	Order a replacement graduate degree or certificate diploma.
Final Exam Request for Thesis and Dissertation	Schedule your final exam through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam date.
Final Exam Request for Non-thesis and Ed.S. Candidates	Schedule your final exam (evaluation) through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam (evaluation) date.
International Invitation for Commencement Request	International students may generate an invitation letter for commencement for their family members to seek visitor visas, after submitting Application for Degree and completing the Commencement Attendance Form. Access the request form through Hokie Spa, Graduate Student Degree Menu.
Letter for Degree Completion Request	Request a letter of degree completion through Hokie Spa, Graduate Student Degree Menu, after you have been awarded your degree, but before you receive your diploma.
Thesis/Dissertation (ETD) Approval Request	Request ETD approval through the Graduate School's Signature Approval System. VT login is required. Must submit request in no less than two weeks before the proposed exam date.

Faculty (forms submitted by graduate programs)

Form Name	Description
Conflict of Interest Agreement	Students must use this form if they are VT employees pursuing a graduate degree
Course Justification Request	Provide justification for course-work older than 5 years at the time of plan of study submission to the Graduate School or readmission to the graduate program.
Graduate Committee Service Approval Request	Proposed committee members, graduate coordinators, or graduate program directors use this form to submit information about faculty members designated to serve on graduate committees. You must be logged into your VT Google account to access the request form.
Annual Evaluation Form/Progress to Degree	We are in the process of developing a form for use by departments who do not have their own process. Please use the form submission portal to upload your evaluations.
Special Study Request (Registrar form)	Request a new course not yet approved through governance. Special study courses may not be taught more than twice.