Forms
Submit completed forms through the Graduate School form submission portal, unless otherwise noted.
For best user experience, we recommend that you download fillable pdf forms and open them using Adobe Acrobat DC software and sign them electronically.
If you have feedback or recommendations for corrections on any of our forms, please submit it using this report form.
| Form Name | Description |
|---|---|
| Accelerated UG/GR Degree and Course Designation Request | Apply online to a graduate degree program and then submit this form to the Graduate School to receive graduate degree admission decision and UG/GR status designation. |
| Application for Admission | Apply through the Graduate School Application Management program. New VT account creation or login with VT account credentials is required. |
| Application to Graduate Certificate Program | Apply for a graduate certificate while working toward a graduate degree. If you are not working toward a graduate degree, apply online through the Application Management Portal for graduate certificate status. |
| Application for Readmission | Apply through the Graduate School Application Management program. New VT account creation or login with VT account credentials is required. |
| Application for Senior Citizen Graduate Admission | Senior citizens (ages 60 and older) use this form to apply for graduate level non-degree-seeking status. |
| Application for Simultaneous Graduate Degree | Apply for a second, simultaneous degree, if already enrolled in a graduate degree program. You must obtain approval from both academic departments to add the second graduate-level degree. |
| Application for Visiting Graduate Student Admission | Graduate students at other institutions may apply with this form to enroll in a graduate level course at Virginia Tech. |
| Form Name | Description |
|---|---|
| Academic Relief Request | Request academic relief due to a psychiatric or psychological problem or significant medical problem that has substantially interfered with your ability to meet your academic responsibilities. Relief may include incompletes, course drops, or withdrawal. |
| Conflict of Interest Mitigation | Use this form if you are a VT employee enrolled in graduate courses or if you are a student in a social-, familial-, or financial-relationship- based potential conflict of interest with an advisor or faculty member. |
| Co-op Application | Visit the co-op program website for detailed information about requirements, application procedure, and link to the online application. |
| Course Withdrawal Request (Graduate Late Withdrawal) | Drop a graduate course after the drop deadline. Submit this form to your home department, and then return to the Graduate School for approval by the final Friday before the last day of classes. |
| In-Absentia Status Request | If you are in good standing and, for academic reasons, need to spend an entire fall or spring semester away from campus, request In Absentia Status for work that is directly related to your academic course of study. |
| Leave of Absence Request | Pause your graduate enrollment and suspend activities associated with coursework or thesis/dissertation research. |
| Over-enrollment Request | Request permission to enroll in more than 18 credits for a semester. You must be logged into your VT Google account to access the Google form for this request. |
| Resignation/Withdrawal (to drop all courses) | To withdraw/resign from a current or future semester, students must complete the Registrar's Withdrawal/Resignation Form. When completing the online request form ensure you answer all questions completely and accurately to avoid processing delays. Your request will be routed to the appropriate office(s) for any needed signatures. Once approved, it will be electronically sent to the University Registrar for processing. |
| Start of Semester Defense Exception Request | Request reduced enrollment to defend your thesis or dissertation at the beginning of the semester, if you have fulfilled all requirements, including Advisory Committee review of your thesis or dissertation. Submit this request at least three weeks prior to the exam day, but no later than the Friday of the third week of classes. |
| Under-enrollment Request | Request an exception to the 12-18 credit enrollment requirement for graduate assistants. Program-level exception requests must be submitted by program chair; individual graduate students may submit a request for case-specific consideration. |
| Form Name | Description |
|---|---|
| Change of Campus Request | Change your VT campus location. |
| Change of Degree Level Request | Change your degree level from master's to doctoral, doctoral to master's, or master's to master's, within the same major. |
| Change of Graduate Program Request | Change to a new graduate program at the same degree level. The request requires review and acceptance by the new department, which may request a copy of the original admission application from the Graduate School. |
| In Absentia Request | If you are in good standing and, for academic reasons, need to spend an entire fall or spring semester away from campus, request In Absentia Status for work that is directly related to your academic course of study. |
| Leave of Absence Request | Pause your graduate enrollment and suspend activities associated with coursework or thesis/dissertation research. |
| Name Change/Personal Information Update | Update your legal name, social security number, date of birth, legal sex, confidentiality indicator, or citizenship in official university records. Documentation is required. |
| Form Name | Description |
|---|---|
| Candidacy Status Tuition Discount Opt-Out Request | Effective Fall 2025, doctoral students who pass their prelim and meet all other eligibility criteria will automatically receive the doctoral candidacy status tuition discount for up to four semesters. Students who do not wish to use the tuition discount in any particular semester must submit this form no later than the last day to register for the semester. |
| In-state Tuition Request for Virginia Residents | Request In-state tuition rates based on being domiciled in Virginia. Supporting documentation demonstrating Virginia as your state of domicile is required. International students in F/J status are not eligible. |
| K-12 Teacher Reduced Tuition Request | Full-time Virginia school personnel in grades K-12 institutions may request the Virginia School Personnel reduced tuition rate. submit for each academic year of enrollment to recieve the reduced tuition rate. |
| Senior Citizen Tuition Waiver Request | Graduate students ages 60 and older may request the waiver of tuition and fees. Submit for each semester of enrollment to receive the waiver. |
| Form Name | Description |
|---|---|
| Accelerated UG/GR Degree and Course Designation Request | Apply online to a graduate degree program and then submit this form to the Graduate School to receive graduate degree admission decision and UG/GR status designation. |
| Change of Committee/Advisor Request | Change the membership of your graduate committee if you have a plan of study that has met final Graduate School approval. |
| Course Justification Request | Provide justification for including course-work older than 5 years at the time of plan of study submission to the Graduate School or readmission to the graduate program. |
| Final Exam Request for Non-thesis and Ed.S. Candidates | Schedule your final exam (evaluation) through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam (evaluation) date. |
| Final Exam Request for Thesis and Dissertation | Schedule your final exam through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam date. |
| Individual Residency Plan | Submit an individual residency plan if you are unable to complete the doctoral residency requirement of full-time enrollment on campus in two consecutive semesters. |
| Plan of Study Change Request | Change the courses listed on a plan of study that has met final Graduate School approval. |
| Preliminary Exam Request for Doctoral Students | Schedule your preliminary exam through the Graduate School Approval System. VT login is required. Must submit request in no less than two weeks before the proposed exam date. |
| Thesis Option Change Request | Change between the thesis and non-thesis options for a master's degree if you have a plan of study that has met final Graduate School approval. |
| Form Name | Description |
|---|---|
| Commencement Attendance | Access the request form through HokieSpa, Degree Menu, Graduate Student Degree Menu, Commencement Intentions Form. |
| Degree or Certificate Conferral Request | Submit your Degree or Certificate Conferral Request online in HokieSpa. If you receive an error, you can initiate the process by completing this pdf form (one form per degree or certificate requested). |
| Diploma Replacement Request | Order a replacement graduate degree or certificate diploma. |
| Final Exam Request for Thesis and Dissertation | Schedule your final exam through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam date. |
| Final Exam Request for Non-thesis and Ed.S. Candidates | Schedule your final exam (evaluation) through the Graduate School's Signature Approval System. VT login required. Must submit request in no less than two weeks before the proposed exam (evaluation) date. |
International students may generate an invitation letter for commencement for their family members to seek visitor visas, after submitting Application for Degree and completing the Commencement Attendance Form. Access the request form through HokieSpa, Graduate Student Degree Menu. |
|
| Letter for Degree Completion Request | Request a letter of degree completion through HokieSpa, Graduate Student Degree Menu, after you have been awarded your degree, but before you receive your diploma. |
| Thesis/Dissertation (ETD) Approval Request | Request ETD approval through the Graduate School's Signature Approval System. VT login is required. Must submit request in no less than two weeks before the proposed exam date. |
| Form Name | Description |
|---|---|
| Conflict of Interest Mitigation | Students must use this form if they are VT employees pursuing a graduate degree |
| Course Justification Request | Provide justification for course-work older than 5 years at the time of plan of study submission to the Graduate School or readmission to the graduate program. |
| Graduate Committee Service Approval Request | Proposed committee members, graduate coordinators, or graduate program directors use this form to submit information about faculty members designated to serve on graduate committees. You must be logged into your VT Google account to access the request form. |
| Annual Evaluation Form/Progress to Degree | We are in the process of developing a form for use by departments who do not have their own process. Please use the form submission portal to upload your evaluations. |
| Special Study Request (Registrar form) | Request a new course not yet approved through governance. Special study courses may not be taught more than twice. |