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Graduate School Departments

The Graduate School offers more than 150 master's and doctoral degree and certificate programs for about 7,000 students at multiple locations throughout the Commonwealth of Virginia, and at several international sites.  The Vice President and Dean for Graduate Education has oversight and budget authority over all operations of the Graduate School, including recruitment and retention, graduate admissions, academic policies and procedures, academic program development and review, enrollment management, graduate alumni relations, development and fundraising efforts, student support services, graduate honor system, diversity and inclusion initiatives, and global engagement programs. 

Business hours:

  • Monday-Friday 8:00 a.m.-5:00 p.m.,  when classes are in session
  • In Spring 2021,  in person drop-off or pick-up of documents and materials Monday-Friday 1:00-3:00pm, in 120 GLC; Request one-on-one assistantship or academic advising by using our online request form to set-up a Zoom session.   
  • In summer, Monday-Friday 9:00 a.m.-4:00 p.m.,  

 

Departments:

Three associate deans work with Dean of the Graduate School Aimée Surprenant to serve graduate students and programs.

  • Associate Dean Dr. William Huckle
  • Associate Dean Dr. Kevin Edgar
  • Associate Dean Dr. Kenneth Wong serves in the National Capital Region (NCR) and is Director of the Northern Virginia Center (NVC).  

Location: Dean's Suite, Room 233, Graduate Life Center

Executive Assistant to the Dean and Associate Deans:

Kevin Kish, (540) 231-8915

The Graduate Admissions and Academic Progress Office provides assistance to over 10,000 applicants and more than 6,800 enrolled students annually. We work directly with 90+ academic units across campus to process admission applications and support enrolled students’ progress to degree, including plan of study review and approval, preliminary and final examination scheduling, electronic thesis/dissertation review and approval, degree awarding, and mailing of diplomas. Our advisors provide one-on-one walk-in or by appointment advising to students during business hours.

Phone: (540) 231-8636
Location: Room 120, Graduate Life Center
Email: grads@vt.edu 
Assistant Dean and Director: Dr. Janice Austin

The Graduate School sponsors three programs for graduate and undergraduate students who are parents of young children: a parents-cooperative play group for children ages 2-5, a parent support group, and a babysitting clearinghouse.

Phone: (540) 231-9382
Email: childcare@vt.edu
Coordinator: Marin Riegger
Visit our webpage to learn more.

The Office of Communications manages the communications program supporting the Graduate School and graduate education at all Virginia Tech campus locations. The Communications Director oversees the Graduate School’s website, print materials and social media efforts, and supports inclusion and diversity initiatives and graduate student recruitment.

The Communications Director works with University News and communicators across the university’s colleges, departments, research centers, and institutes on all of its campuses to highlight graduate students and their work, and to share news with the public and other audiences about Graduate School events, awards and other activities, and our students' achievements.

Phone: (540) 231-8795
Location: Room 230, Graduate Life Center
Email: cathg14@vt.edu

Director of Communications: Cathy Grimes

The Data Reporting and Assessment Office provides information that supports and strengthens decision-making and planning for senior management and the University. The office works cooperatively with Graduate School directors, staff members and others across the university to collect, organize, and present graduate education-related data for assessment and reporting in various forms for a range of audiences.

The office is responsible for analyzing data and reporting outcomes, and for developing plans, strategies and methods for assessment projects within the Graduate School to form recommendations in response to observed/measured trends and outcomes.

Director: Kacy Lawrence
Phone: (540) 231-6978 
By the Numbers webpage

The Office of Finance and Administration is responsible for coordinating human resources, financial resources and facilities’ operations across academic, research, and student service programs.  The office provides a coordinated and integrated approach to resource management, and collaborates with other university offices to support the Graduate School’s program areas.

The office also manages the funding of Graduate School-supported fellowships and assistantships for outstanding and need-based students.  For additional information regarding the nomination process for these fellowships please visit our webpage about current funding opportunities.

Phone: (540) 231-6550
Location: Room 243, Graduate Life Center
Email: gradfinance@vt.edu
Assistant Dean and Director: Emilee Hillman

The Graduate Student Services office provides advocacy, programs, and services that contribute to the professional and personal development of graduate students and enhance their quality of life. We support a vibrant graduate community and culture through a variety of events and work closely with other university offices to ensure that their services fit graduate students’ needs.

Services include assistantship, fellowship, and scholarship management; information distribution; orientation; event planning; advising the Graduate Student Assembly, the Graduate Honor System and Graduate Life Center fellows; and coordinating with SECL the management of the Graduate Life Center.

Phone: (540) 231-9561
Location: Room 120, Graduate Life Center
Email: grads@vt.edu
Assistant Dean and Director: Monika Gibson

The Graduate School established and supports 14 Interdisciplinary Graduate Education Programs (IGEPs), hosts national conferences on interdisciplinary graduate education, and supports the Interdisciplinary Research honor society of graduate students (IDR). The School also manages the university's Individualized Interdisciplinary Ph.D. program.

Blog: Virginia Tech Interdisciplinary Graduate Education
Director: Associate Dean William Huckle.

The Office of the Graduate Student Ombudsperson serves as an informal, impartial, and confidential resource to help graduate students resolve issues and address concerns that arise within the university setting. Acting as an advocate for fairness, the ombudsperson provides information about institutional policies and works to help graduate students manage conflicts, understand the university system, and learn more productive ways of communicating.

Phone: (540) 231-9573
Email: gradstudentombud@vt.edu
Location: Room 120, Graduate Life Center
Hours: 8 a.m.-5 p.m. Monday-Friday
Ombudsperson:  Bryan Hanson

The Office of Graduate Recruitment and Diversity Inclusion (ORDI) promotes a diverse and inclusive graduate community, assisting all programs to recruit, retain, and graduate a diverse student body. The ORDI follows the model of Inclusive Excellence to improve the diversity of our student body, the success of all students at VT’s Graduate School, and the climate for all staff, faculty, and students involved in graduate education.

Phone: (540) 231-6529
Location:  120 Graduate Life Center
Email: grads@vt.edu; ordi@vt.edu
Assistant Dean and Director: Dr. Shernita Lee

The Information Technology (IT) team provides development and infrastructure support for department activities, Graduate Life Center technology, and Student Information Systems used by the university. The team serves as the university Graduate Student Systems liaison with the Division of IT (DoIT).