This guide will help you navigate the things you need to know and do as a new student. Maroon text signifies a link to more information or to forms.

Student Identification

Once you’re accepted by the Graduate School, the first thing you should do is create your PID and password. This will give you access to online services like:

You’ll use your Hokie Passport to access buildings, library materials, athletic events, and the Blacksburg Transit bus system. It can also be used as a debit card in retail establishments on and off campus. Carry it with you as identification to present to university officials upon request.

To receive your Hokie Passport, you must be registered for classes and have paid your student account bill. Take a picture ID with you to the Hokie Passport Office in Student Services Building, Suite 100, to get your photo taken and receive your card.

Academics

Find contact information for your academic department to ask about meeting with your graduate advisor, funding opportunities, class schedules and registration, and orientation requirements.

Consult with your graduate advisor or graduate coordinator about what classes to take in your first semester. You can register for classes during two windows of time: course request and drop/add period. The dates for these registration periods are posted on the Registrar's website.

During the course request or drop/add period, you can choose classes on Hokie SPA: select Registration and Schedule, then follow the commands to select your classes. Hokie SPA will not allow you to enroll in classes that are full or are restricted. You may continue to change your course schedule by dropping and adding courses until the published deadlines.

Students on assistantships or fellowships are required to register for a minimum of 12 credit hours per semester; all other students may register for 9 credit hours to qualify for full-time status. There is no additional increase in tuition beyond 9 hours.

Keep track of the deadlines for academic progress so you’ll know when to notify us of your intended graduation date, when to complete your final exam, and when to submit your thesis or dissertation.

Health and Medical Requirements

All students must turn in an immunization history form, Tuberculosis risk assessment form, and medical history form in order to register for classes. Submit health forms to the Schiffert Health Center one month before classes begin. Students enrolled at the National Capital Region campus are exempt from this requirement.

International students must register for an orientation to healthcare session.

The Graduate School encourages you to purchase medical insurance for yourself and your family. If you are an international student, you are required to purchase health insurance for the duration of your stay.

If you’re a full-time graduate student, you have the option to enroll in the university-sponsored Aetna insurance program. The Student Medical Insurance Office can provide detailed information about the insurance plan, coverage costs, and effective dates. You can purchase the plan online or in person at the Student Medical Insurance Office.

If you have a graduate assistantship of at least 10 hours per week (50%), you’re eligible for a subsidy on the premium of the university-sponsored plan. For more information, visit the health insurance benefits page .

Tuition and Financial Aid

You must register for classes before you can pay your tuition and fees. After you register, an electronic bill will be generated, including tuition, comprehensive fees, and other charges you may have incurred. You won’t receive a paper statement, but you can check your account status and pay online in Hokie SPA. You must pay any outstanding charges on your student account before the payment due date to avoid late fees and other penalties.

If you have an assistantship, find out how that will affect your tuition. Generally, comprehensive fees are not covered by assistantship benefits, but in-state and out-of-state tuition may be covered in full or in part. Graduate assistants may also sign up for payroll deduction of their comprehensive fees on Hokie SPA.

If you’re looking for financial support, learn more about graduate funding sources. Jobs.vt.edu lists available student wage jobs year-round, and Career Services offers tools and advice to help you with job searches.

Housing

Virginia Tech offers campus housing for graduate and professional students that provides privacy, convenience, and an atmosphere where you can learn and get work done. Campus housing is only available for individuals, not spouses/partners and other family. 

The Virginia Tech Off-Campus Housing Service has information about off-campus housing, rentals, subleasing, roommates, transportation, utilities, and more. The site includes a searchable database where you can specify criteria you are looking for in an apartment or roommate.

When You Arrive on Campus

Visit the Graduate School and Cranwell International Center websites for calendars of events to welcome you to Virginia Tech.

Participate in Graduate Student Orientation. Attendance is optional, but encouraged, and we ask that you register online.

You can find the books that are listed for your classes by visiting the University Bookstore on campus, online, or at its University Mall location. You can purchase these books from the bookstore or from any other retailer.

International students must check in with International Graduate Student Services in 120 Graduate Life Center once they arrive in the U.S.  Find more information for new international graduate students.

Expectations and Policies

Learn about your responsibilities as a graduate student and the resources designed to help you navigate them, such as our Graduate Honor System and the graduate ombudsperson.

Be familiar with the policies and procedures that apply to you during your time here as a student, including the graduate student policies in the Graduate Catalog, university policies, and the Anti-Discrimination and Harassment Prevention policy.