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Funding Information for Departments
Managing Graduate Assistantships
Creating assistantship agreements, entering appointments on Banner, benefits associated with assistantships, and assistantship dates and deadlines.
Create an Assistantship Agreement
Create an assistantship agreement using this electronic tool, print the contract, and submit an electronic copy to the Graduate School.
Funding Programs Through the Graduate School
Programs that university departments may use to fund and recruit outstanding graduate students.
The Tuition Remission Process
When and how to fund and award tuition, funding restrictions, handling late fees, tuition remission reports.
New Policy on Managing Fellowship Selection and Procedures
This information was released in a joint memo from the Office of Scholarships and Financial Aid and the Graduate School to Graduate Directors and Coordinators, effective July 1, 2011.
Fellowship selection and new university policy
Policy 3400 outlines protocols for awarding and managing scholarships and similar awards (fellowships) held by the Virginia Tech Foundation. This policy is effective for graduate and professional level awards July 1, 2011. Technical assistance is available from the Foundation or the Office of University Scholarships and Financial Aid (USFA).
Posting of fellowships and assistantships
To better coordinate the interaction of fellowships/assistantships and student financial aid, please attempt to have these student benefits entered into the university system as early as possible. Ideally, they should be entered 21 days prior to the beginning of any term and for the entire year when possible. Awards entered later than this could conflict with financial aid awards and negatively impact students in that they could be required to repay financial aid funds.
Information to newly admitted students regarding financial aid
When notifying students of their admission to a program, please add the following text at some point in their notification.
- For information on financial aid and loan opportunities not associated with assistantships and fellowships, please visit www.finaid.vt.edu.
- For information on funding sources for International students not associated with assistantships and fellowships, please visit http://www.finaid.vt.edu/types_of_aid/scholarships/international/index.html
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